Finance and Administration Manager

Tennessee Innocence Project

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Job Summary

Job Title: Fractional Finance and Administrative Manager

Reports to: Executive Director

Hours: Part-Time, Contract/Fractional (20-25 hours per week) – Hybrid Remote/Nashville, TN

JOB DESCRIPTION:

The Fractional Finance and Administrative Manager at the Tennessee Innocence Project is a highly organized and detail-oriented financial professional who has a passion for cause-based work. This fractional role is perfect for someone who wears many hats and can efficiently manage key financial and administrative responsibilities on a part-time basis. The Finance and Administrative Manager serves as the financial backbone of the organization while also managing critical administrative functions and supporting the Executive Director. The ideal candidate is a proactive problem solver who thrives in managing complex financial responsibilities remotely and on-site, and is committed to supporting the mission of freeing the wrongfully convicted across Tennessee.

WHO YOU ARE:

You’re detail-oriented. The little things count, especially when it comes to financial accuracy and compliance. You care about making sure that all of the t’s are crossed and all of the I’s are dotted.

You’re organized. Not only are you organized, you prefer to be the one to organize things. You excel in time management and financial systems management. You have an acute ability to manage multiple priorities and deadlines because you are an organized person who thrives in the organized world they create.

You’re a problem-solver. You’ve never met a financial challenge or operational issue that you didn’t want to unlock. You love solving puzzles, whether it’s reconciling accounts or streamlining processes. Half of the fun is the journey getting there.

You’re communicative. You know what it means to be responsive, especially when dealing with auditors, vendors, and internal stakeholders. Serenity for you is making sure you hit that Reply button and letting them know you’ve got it and you’re on it.

You’re proactive. You like to get in front of issues before they become problems. You maintain a high-quality of work and meet financial deadlines because you would never consider not doing those things. You understand that financial integrity is non-negotiable.

You’re flexible and efficient. You understand how to maximize productivity in a fractional role, working both independently and collaboratively to deliver exceptional results within focused time commitments.

WHO WE ARE:

Launched in February 2019 as the state’s first full-time innocence organization, the Tennessee Innocence Project (TIP) is a 501c3 nonprofit law firm working to free the wrongfully convicted across the state of Tennessee. With offices in Nashville and Memphis, TIP works to investigate and litigate claims of actual innocence on behalf of incarcerated Tennesseans. To date, more than 3,400 people have lost more than 31,000 years due to wrongful convictions in the United States.

Job Responsibilities

JOB TASKS:

As TIP’s Fractional Finance and Administrative Manager, you serve as the financial backbone of the Tennessee Innocence Project while managing key administrative functions across both Nashville and Memphis offices. This role is responsible for comprehensive financial management, budget oversight, audit coordination, and essential support functions on a part-time basis. The ideal candidate is a proactive problem solver who thrives in managing complex financial responsibilities in a flexible, hybrid work environment and is committed to supporting the mission of freeing the wrongfully convicted across Tennessee.

Financial Management

• Collaborate with Executive Director on annual budget development, monitoring, and reporting processes

• Conduct monthly bank reconciliations to ensure accurate financial records

• Oversee accounts payable and receivable functions, ensuring timely processing and accuracy

• Manage cash flow analysis and forecasting to support organizational planning

• Prepare monthly, quarterly, and annual financial reports for leadership and board of directors

• Coordinate and manage the annual audit process, serving as primary liaison with external auditors

• Ensure compliance with all financial policies, procedures, and regulatory requirements

• Oversee QuickBooks management, including advanced reporting and system maintenance

• Manage grant financial reporting and compliance requirements

• Develop and implement internal financial controls and procedures

Audit Management

• Coordinate and manage the annual audit process, serving as primary liaison with external auditors

• Prepare comprehensive audit documentation, supporting schedules, and financial workpapers

• Manage audit timelines, coordinate fieldwork, and respond to auditor information requests

• Present audit findings and recommendations to Executive Director and board of directors

• Implement audit recommendations and maintain follow-up documentation

• Ensure all audit deliverables and deadlines are met in accordance with organizational requirements

Operations Management

• Ensure compliance with employment law, nonprofit regulations, and operational requirements

Human Resources Support

• Collaborate with Executive Director on employee onboarding and offboarding processes

• Maintain personnel files

Communication Management

• Serve as primary point of contact for financial and operational matters with internal/external stakeholders

• Manage vendor communications and financial correspondence

• Coordinate with accounting consultants and external financial partners

Development Team Support

• Assist with financial aspects of fundraising events and campaigns

• Support grant financial reporting and stewardship requirements

• Provide financial data and reports for development team initiatives

Qualifications

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field

• Minimum of 3-5 years of experience in nonprofit finance, operations management, or bookkeeping roles

• Strong experience working in fractional or part-time capacity with proven ability to manage responsibilities efficiently

• Strong experience with bank reconciliations and financial statement preparation

• Experience coordinating audit processes and working with external auditors

• Advanced proficiency in QuickBooks and Microsoft Office Suite

• Proficiency with remote work tools and cloud-based financial systems

• Knowledge of nonprofit accounting principles and fund accounting

• Experience with budget development, monitoring, and financial reporting

• Familiarity with HR basics and employment compliance requirements

• Excellent organizational and multitasking skills with strong attention to detail

• Strong written and verbal communication skills

• Ability to maintain confidentiality and handle sensitive financial information

• Detail-oriented with strong analytical and problem-solving abilities

• Flexibility to work both remotely and on-site in Nashville as needed

Additional Information

Benefits

How to Apply

How To Apply:

To apply, please email your cover letter and resume to hayden@tninnocence.org with “Finance and Administration Manager Opportunity” in the subject.

Details

• Date Posted: August 29, 2025
• Type: Part-Time
• Job Function: Accounting / Financial Management
• Service Area: Other
• Start Date: 10/01/2025
• Salary Range: $35-$45 / hr
• Working Hours: 9am-5pm