Catholic Charities: Diocese of Nashville

Administrative Assistant

Catholic Charities: Diocese of Nashville

Job Summary

JOB SUMMARY

The Administrative Assistant provides daily administrative support to the Fiscal department to effectively carry out the multi-faceted duties and responsibilities required to efficiently provide service to our clients and the community

Job Responsibilities

ESSENTIAL DUTIES:

· Provides a friendly and compassionate first point of contact with visitors and building partners.
· Performs administrative tasks such as answering phones and email inquiries, data entry, copying, filing, and ordering of office supplies.
· Performs general bookkeeping work, which may include entering data and maintaining records, preparing invoices, and collecting supporting documents of office expenses, revenue, expenses for reimbursement or credit card billing backup.
· Performs general clerical duties.
· Acts as liaison for the Fiscal department in routine administrative matters.
· Performs a wide variety of recurring office procedures such as mail handling, maintaining inventory of office supplies, phone, and email inquiries, and preparing correspondence, etc.
· Organizes and maintains all files and records and disseminates information as necessary.
· Prepare concise reports as requested.
· Assist other team members on an as-needed basis.
· Actively participates in supervision sessions, periodic team meetings, and training.
· Acts as backup for other administrative positions.
· Performs other duties as assigned.

Qualifications

JOB REQUIREMENTS

· High School diploma or equivalent.
· Two years’ prior administrative experience required.
· Prefer candidate with prior experience in a non-profit setting.
· Knowledge of modern office practices and procedures and general office equipment.
· Proficient with Microsoft Office applications, especially Excel.
· Ability to learn databases, and other systems.
· Must be detailed oriented with good organizational skills and ability to multi-task.
· Must be capable of accepting responsibilities and prioritizing work and working under pressure.
· Must be flexible with time required to perform job functions and meet deadlines with the ability to work independently.
· Must have superior communications skills, oral and written, applied in a courteous and professional manner as well as excellent interpersonal skills.
· Ability to make mature and prudent decisions.
· Ability to maintain strict confidentiality and utmost discretion in all matters.
· Ability to anticipate the needs of the programs and act promptly in response to them.
· Current driver’s license required. Ability to legally operate a motor vehicle and provide own transportation.

Additional Information

Benefits

Rate: $40,000 – $42,000

Location: 2806 McGavock Pike Nashville, TN 37214

Shift: Monday through Friday 8:00AM – 4:30PM

Catholic Charities was founded in 1962 with the mission of providing wholistic care within Middle Tennessee. Our programs consist of the following’ homelessness prevention, re-housing, food distribution, emergency materials, utility payments, refugee resettlement, clinical counseling, adoption, and family support, parenting, and multi-pronged community support through neighborhood embedded family resource centers. Catholic Charities is an established non-profit, and is still growing year after year. If you are seeking a job with purpose then you are finally home.

Benefits Include;

(10) vacation days.
(12) personal days.
(18) paid holidays.
Christmas & Easter Break Included
403B plan with company match.
Pension plan.
Health insurance, vision, and dental coverage.

How to Apply

Please Apply:

https://recruiting.paylocity.com/recruiting/jobs/All/ba20343a-afd8-4fa5-a2df-a7080087c9ef/CATHOLIC-CHARITIES-DIOCESE-OF-NASHVILLE

Details

Date Posted: June 8, 2026
Type: Full-Time
Job Function: Accounting / Financial Management
Service Area: Children / Youth
Start Date: 06/29/2026
Salary Range: $40,000 - $42,000
Working Hours: Week M-F 8:00AM - 4:30PM