Administrative Coordinator

Raising Resilience Tennessee

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Job Summary

Raising Resilience TN’s parttime Administrative Coordinator collaborates with the both the VP, Innovation & Operations and the President & CEO to fulfill key administrative and operational support duties and deadlines specifically related to: Operations, Finance Related Support,  and Information Technology. As a member of the RRTN team, this role helps us pursue our mission of empowering parents to break generational patterns and create safer, more supportive environments where children flourish through a culture that embraces diversity (racial, cultural, religious, gender identification, sexual orientation). Staff also embrace our values, welcome curiosity to learn and grow personally and professionally, greet challenges with flexibility and a collaborative approach, and pursue excellence in work products and community presence. This position requires significant flexibility across its 20hours with skills in time management and coordinating/prioritizing shifting responsibilities and deadlines. The right candidate will welcome creative problem solving. This position also assists in preparing/administrating required agency reports for the RRTN related to annual accreditation and various audits.

Job Responsibilities

Office Management

• ensure responsive and efficient processes (telephone, incoming/outgoing mail, supply ordering, facility maintenance and cleanliness, recycle/trash pickup, etc)
• handle filing; coordinates inventory and ordering/delivery/pick up of supplies (office, kitchen, etc)
• follow document retention guidelines as determined by state, federal, or funding requirements
• coordinate annual facility “cleanup days” for staff and/or volunteers
• liaise with constituents and contractors specific to creating efficient/effective operations

Finance Support

• coordinate mail processing ensuring donations are copied/forwarded for data entry, bills are processed, and bank/investment statements are forwarded to Sr Director, Finance
• make bank deposits/transactions consistent with RRTN financial procedures
• manage accounts receivable and payable (deposits, invoicing, spreadsheet maintenance, filing and submitting payments – check processing, and maintaining account and vendor records)
• assist with the facilitation of the fiscal year audit, the IRS form 990, the Secretary of State Annual Report

Information Technology (IT)

• maintain technology system inventories (software, hardware, connectivity, etc)
• assist with the coordination/management of technology needs for meetings
• maintain Shared administrative files; maintain organization accounts
• coordinate annual “file cleanup” day for organization’s staff, including instructions for best practices in archiving vs deleting aged information

Insurance Administration

• assist with coordination all RRTN insurance policies (annual renewal, bidding processes, coverage adjustments) including employee benefits (health, dental, vision, etc) and other related insurance (liability, D&O, etc)

HR Support

• assist with facilitation of onboarding new hires, interns, volunteers by running various background checks, training compliance, and communication with supervisors
• assist with creating employee profiles on Employee Navigator; assist staff w/ access to site
• perform required annual background checks of staff in compliance with accreditations and in preparation for annual Department of Children’s Services audit for licensure

General

• provide backup support to RRTN leadership when needed and as time allows; assist with RRTN events
• other duties as assigned

Qualifications

• Bachelor’s degree or equivalent work experience
• highly proficient in Microsoft 365 (Excel, Word, PowerPoint)
• strong written/verbal communication skills
• excellent customer service skills that are inclusive of diverse populations and personalities
• self-initiator, fast learner, team player, able to use discretion/maintain confidence, high integrity
• excellent organization and project management skills
• capable of meeting challenging deadlines while “herding cats”
• 2+ years of administrative experience
• must have reliable transportation and a valid driver’s license
• willingness to embrace a Trauma Informed Culture that honors all races, religions, cultures, genders            preferences       
• openness to a work culture that is very fast paced and growing rapidly

Preferred:

• nonprofit experience preferred but not required
• bilingual or conversational Spanish a bonus

 

Additional Information

Benefits

How to Apply

Please send your resume and a letter of interest to:

Bailey Wiberg, VP of Innovations & Operations, bwiberg@raisingresiliencetn.org

 

Details

• Date Posted: July 29, 2025
• Type: Part-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 08/18/2025
• Salary Range: $24/hr
• Working Hours: 20hrs/flexible schedule