Bookkeeper

Music Health Alliance

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Job Summary

Music Health Alliance (MHA) is the only nonprofit organization dedicated solely to helping music industry professionals across the U.S. navigate the complexities of healthcare. Our mission is to #HealTheMusic by providing access to medical and mental health services through advocacy, education, and direct support. Since 2013, we’ve served over 40,000 clients and saved the music community more than $160 million in healthcare costs, offering everything from life-saving surgeries to mental health care and end-of-life support, all at no cost to our clients.
POSITION OVERVIEW:
MHA is seeking a detail-oriented, proactive, and mission-driven Bookkeeper to join our nonprofit team. In this pivotal role, you will ensure the accuracy, transparency, and compliance of our financial operations-directly supporting our mission and the communities we serve.

Job Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Bookkeeper will maintain accounting records for Music Health Alliance. Other duties may be assigned as needed.
• Accounts Payable/Receivable: Issue checks for bills and employee reimbursements in an accurate and timely manner; ensure that all expenditures are appropriately categorized; record donations, grants, contracts, pledges, etc. in the accounting system; ensure revenue is appropriately categorized; communicate with team members regarding the timing of deposits and payments in order to ensure adequate cash flow, maintain internal grant records issued, payments made, and balances on grants. Maintain vendor records and issue 1099 filings, maintain and provide tax receipts to external accountant for annual 990 preparation.
• Monitor due dates and ensure that vendors are paid accurately, on time, and in accordance with contractual terms
• Communicate with vendors to gather necessary information (W-9s, addresses, phone numbers, etc.) to ensure accuracy and timeliness of payments.

• Payroll: Process new employee paperwork; assist with monthly payroll process and benefits administration as needed.

• Banking: Maintain supply of checks for each bank account; maintain online bill-pay system for retail vendors; reconcile bank statements, investment accounts, credit card statements, and Bill.com.
• Annual Audit: Ensure strict adherence to audit requirements as instructed by VP of Finance and Auditor; prepare for and cooperate with those appointed to perform a yearly audit of financial records; participate in quarterly spot checks by Finance Committee.
• Clerical: Proactively maintain highly organized filing system; files invoices, payroll paperwork, reimbursements, insurance information, manage grant applications and log awarded payments to client grants, and other financial records. Support the preparation of financial reports for the Board of Directors and funders.
• Compliance and Grant Tracking: Track restricted and unrestricted funds to ensure proper allocation and reporting. Assist with budget preparation and forecasting for grant proposals and renewals. Ensure all expenses align with internal policies and grant-specific restrictions
• Process Improvement: Identify and implement opportunities to streamline financial workflows and improve efficiency. Support the integration and optimization of financial systems and tools.
• Other: Order and maintain organizational business licenses, registrations, and certificates; assist as needed with budget and financial report preparations; perform other necessary and related work as may be assigned. Maintain digital and physical copies of all lease agreements, tech contracts, grant contracts to present annually during the audit. Stay current on nonprofit accounting best practices, IRS regulations, and gran compliance requirements.
• Financial Support: Coordinate with the Fractional CFO or VP of Finance to complete monthly transaction posting, reconciliations, and financial statement preparation

Qualifications

• Knowledge of generally accepted accounting principles and financial data analysis
• Ability to use QuickBooks Online to record, store, and analyze financial data
• Ability to use computer, Cannon printer, Pitney Bowes postage machine
• Proficient in Microsoft Office Suite
• Knowledge of administrative and clerical procedures
• Strong organizational skills and detail-oriented work style
  • Ability to multi-task and meet strict deadlines
  • Bookkeeping or related experience at a small business or nonprofit organization
  • Excellent written and oral communication skills
  • Ability to demonstrate a high level of professionalism in dealing with confidential and sensitive issues.
  • Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Strong communication skills and a collaborative spirit; able to work effectively with staff, vendors, ad external partners

Additional Information

Benefits

How to Apply

Please email a cover letter and resume to mhaposition@gmail.com No phone calls please.

Details

• Date Posted: February 4, 2026
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Health (Physical, Mental)
• Salary Range: 50,000-60,000
• Working Hours: 40hrs/wk M-F 9:00am-5:00pm