BrightStone

Donor Services Coordinator

BrightStone

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Job Summary

The Donor Services Coordinator is a vital member of the BrightStone team, supporting both the Finance and Development departments. The position is responsible for managing donor information, meticulously processing gifts, and performing essential accounting functions related to donor activity. The ideal candidate possesses a keen eye for detail, strong organizational skills, and a commitment to data accuracy and donor satisfaction.

Job Responsibilities

  1. Process and accurately record all donor gifts in a timely manner within the CRM and QuickBooks Online
  2. Manage the donor acknowledgement process, ensuring accordance with BrightStone’s recognition policies
  3. Collaborate in all aspects of data collection, verification and entry, maintaining consistent and accurate information across the CRM database and accounting records
  4. Prepare and distribute annual tax receipts to donors
  5. Perform regular database maintenance including duplicate record cleanup, address changes, and establishing regular system checks to ensure data integrity
  6. Support the Director of Finance with other administrative tasks as needed including deposit preparation, monthly gift reconciliations, filing and pulling donation backup for the annual audit
  7. Generate donor reports related to donor and fundraiser activities and other data-driven requests as needed
  8. Add new records as needed, analyze information and populate appropriate data fields where information is available
  9. Organize and maintain the integrity of donation filing and recording systems
  10. Attend staff meetings and perform other duties as assigned

Qualifications

  • Experience in donor services in a nonprofit setting preferred
  • Proficiency in CRM systems (Kindful preferred)
  • Proficiency in accounting software (QuickBooks Online preferred)
  • Passion for accuracy, research and attention to detail
  • Excellent organizational and communication skills, both written and verbal
  • Strong PC skills including Microsoft Excel/Word
  • Ability to work collaboratively within a team-oriented environment

Additional Information

Benefits

part-time flexible schedule

How to Apply

Please send cover letter, resume and at least 3 work references to Diane Frazier, Director of Finance

diane.frazier@brightstone.org

Details

  • Date Posted: August 27, 2025
  • Type: Part-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Social / Human Services
  • Start Date: 10/01/2025
  • Salary Range: $20 - $25 per hour depending on experience
  • Working Hours: flexible 15 - 25 hours per week