United Methodist Higher Education Foundation

Executive Administrator to the President/CEO

United Methodist Higher Education Foundation

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Job Summary

The United Methodist Higher Education Foundation (UMHEF) is seeking a highly organized and dynamic Executive Administrator to provide comprehensive administrative and operational support to the President/CEO. This role is a key liaison to the Board of Trustees, donors, staff, vendors, and other external partners and is central to the efficient functioning of the Foundation.

Reports to: President/CEO
Location: Nashville, TN (partial remote)

Job Responsibilities

  • Provide executive support, including calendar management, correspondence, drafting letters/contracts, and prioritizing projects.
  • Manage gift and donation processing in Blackbaud Raiser’s Edge, prepare acknowledgments, and coordinate with the Controller for financial accuracy.
  • Serve as the administrator for the donor database, generate reports, and assist staff in effective use of the system.
  • Coordinate logistics for meetings, Board events, and fundraising activities, including on-site coordination and vendor management.
  • Provide administrative support for communications and public relations initiatives, including mailings, collateral, contact list updates, and logistics for PR events.
  • Assist with trustee communications and preparation of materials for President/CEO visits, including scheduling and document management.
  • Maintain official records, bylaws, and act as recording secretary for Board and committee meetings.
  • Manage office operations, supplies, and day-to-day administrative needs.

View full job description.

Qualifications

  • Proven experience in executive support and administrative management.
  • Commitment to the mission of UMHEF and knowledge of the United Methodist Church structure and agencies.
  • Strong discretion, judgment, and ability to handle confidential information.
  • Excellent written and verbal communication skills; strong interpersonal and organizational skills.
  • Proficiency with Microsoft Office (Word, Excel, Outlook); experience with Blackbaud Raiser’s Edge preferred.
  • Team-oriented, problem-solving mindset with ability to manage multiple tasks and deadlines.

Additional Information

Benefits

Full benefit package, PTO, etc. to be discussed during interview process.

How to Apply

Submit a resume and cover letter, including salary expectations, by February 13, 2026 to Cara Stultz Costello at cstultzcostello@umhef.org.

Compensation is commensurate with experience. 

Screening Interviews: Wednesday, February 18 and Thursday, February 19
Anticipated Start Date: April 2026

Details

  • Date Posted: January 29, 2026
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Education
  • Start Date: 04/01/2026